IMPORTANT INFORMATION
DEADLINES
by 15.02.2025 – deadline extended
- SPEAKERS/AUTHORS: sending the full text of the paper presented at the conference, that will be published in the conference materials (at: epimilitaris@srwo.org.pl)
by 07.03.2025 – early registration
- registration of conference participants,
- payment of the conference fee of PLN 1,300,
- SPEAKERS: submitting a topic and summary of the presentation, sending a biographie (to the address: cre.epimilitarias@ron.mil.pl),
- AUTHORS OF POSTERS: submitting a topic and summary of the material presented on the poster, sending a biographie (to the address: cre.epimilitarias@ron.mil.pl).
by 31.03.2025
- SPEAKERS: Submission of your presentation in Power Point format (….pptx) to the cre.epimilitarias@ron.mil.pl
by 23.03.2025 late registration
- Online registration – on the website: www.srwo.org.pl,
- Payment of the conference fee – 1500 PLN
07.04.2025
- 5.00 am planned departure of a coach from Warsaw to Ryn.
- Opening of the Conference
09.04.2025
- Closure of the Conference
- 14.00h planned departure of a coach from Ryn to Warsaw.
FEES
Cost of participation of one foreign participant
- by 07.03.2025 – 1300,
- after 07.03.2025 – 1500 PLN
- foreign guests amount PLN 2,000 (in cash on site) or $ 500 or € 450 (by bank transfer or deducted in cash on site).
Conference fee should be transferred to the following bank account of the Conference Co-organiser:
Stowarzyszenie Ruch Wspólnot Obronnych
ul. 11-go listopada 17/19
03-446 Warszawa
ING Bank Śląski S.A.
IBAN: PL 89 1050 1025 1000 0022 7545 6594 Code BIC Swift: INGBPLPW
Please remember to write the participant’s first and last name and ‘EpiMilitaris 2025’ in the title of your bank transfer.
REGISTRATION
Registration for the conference must be completed by completing the online registration form available on the website www.srwo.org.pl,
ACCOMMODATION
Participants are responsible for their accommodation. The Organisers recommend the Zamek-Ryn Hotel ****, where all the sessions, meals and accompanying events will be held.
Link to hotel page with booking information
using the name of our conference Epimilitaris 2025 you can book hotel rooms with below prices:
- Accommodation in a single room PLN 370/gross/day with breakfast,
- Accommodation in a double room for single use PLN 490/gross/day with breakfast,
- Accommodation in a double room PLN 550/gross/day with breakfast (for 2 people),
Tax and breakfast included
TERMS OF CANCELLATION
You will be able to cancel your participation in the Conference free of charge only until 07.03.2025. If you cancel your reservation after this date or if you do not attend the Conference, you will be liable to paying the full cost of participation based on the invoice issued by the Association of Defense Communities Movement. You should notify us of the cancellation in writing at: k.klimczyk@srwo.org.pl. The Organiser shall confirm such cancellation in writing. The lack of payment shall not mean the cancellation of your participation in the Conference. If you are unable to take part in the conference, you can nominate another participant.
The Organiser reserves the right to cancel the Conference or change its dates.
THE ORGANISERS WILL PROVIDE THE FOLLOWING IN THE COURSE OF THE CONFERENCE
- Meals (3 lunches and 2 dinners),
- Coffee breaks (7-8 April),
- Participation in all panel sessions,
- Conference materials,
- Simultaneous interpretation (with at least 10 foreign participants),
- Certificate of participation,
- Knights evening – special event
Transfer from Warsaw to Ryn and back (optional).
INFORMATION FOR AUTHORS
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Aauthors have the opportunity to publish their articles in conference materials with an ISBN number. The deadline for sending full texts is February 15th, 2025. They should be sent to epimilitaris@srwo.org.pl
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Editorial requirements for the preparation of works will be published on the websites of the Defense Communities Movement Association and the Epidemiological Response Center of the Polish Armed Forces.